Rules of Sale

FIXED-PRICE INTENT-TO-PURCHASE DRAW

The Masters of the American West Art Exhibition and Sale opens on Saturday, February 9, 2019. Each All-Day ticket holder or sponsor will receive a ballot book(s) that has a Buyer # registered to his or her name. The ballot book consists of one ballot for each piece of art. For each artwork you wish to purchase, write your name on the ballot that matches the number on the ballot box next to the artwork, and insert the slip into that box. The Item # on the ballot and the Item # on the ballot box must match.

Miniatures ballots are in a separate section of the ballot book. These ballots are blue and the item # begins with an M.

At the designated times (see below) ballots will be randomly drawn and the names posted. The purchaser confirms the sale by claiming and signing the sales receipt from the Gallery Assistant. The name on the winning ballot must match the name of the person claiming the sales receipt. Once confirmed, the Gallery Assistant will write SOLD next to the purchaser’s name.


TIMELINE FOR BALLOT DRAWINGS

MINIATURES WALL | PEGGY AND LOWRY MAYS LOBBY

6:45 p.m.  
Balloting stops for the Miniatures. Two names for each piece will be randomly drawn. 7:05 p.m.   Names will be posted in the lobby. The person whose name is posted first will have 20 minutes to claim the sales receipt. When the sale is confirmed, the artwork will be marked as sold.

7:25 p.m.
If the first name drawn has not claimed the artwork, the second name drawn has 10 minutes to do so.

7:35 p.m.
The Miniatures drawing process concludes. Artwork unsold as of 7:35 p.m. is available on a first-come, first-served basis.


MASTERS GALLERY | GEORGE MONTGOMERY GALLERY

7:30 p.m.
Balloting stops for artwork in the gallery. Three names will be drawn at random and posted next to the artwork. The first name drawn has 20 minutes to purchase the work by claiming and signing the sales receipt. When the sale is confirmed, the artwork will be marked as sold.

7:50 p.m.
If the first name drawn has not claimed the artwork, the second name drawn has 15 minutes to do so.

8:05 p.m.
If the second name drawn has not claimed the artwork, the third name drawn will have 10 minutes to do so.

8:15 p.m.
The gallery drawing process concludes. Artwork unsold as of 8:15 p.m. is available on a first-come, first-served basis.

For bronze sculptures with multiple castings, the work on display goes to the person whose name is drawn first. Additional names will be drawn for the remaining castings. All artwork remains on display through March 24, 2019. Unsold artwork is available for purchase on a first-come, first-served basis for the duration of the exhibition.


PAYING FOR ARTWORK

All art purchases must be paid in full the night of the sale. Visa, MasterCard, American Express, and Discover are accepted. Sales tax will be added, when applicable. Cash and checks are also accepted and generate more support for the museum.


ABSENTEE PROCEDURE

Those who have purchased a ticket but are unable to attend may request a proxy form. Completed proxy forms must be received by Thursday, February 7, 2019, at 5:00 p.m. PST. To request a proxy form, contact Janet Reilly at 323.495.4317 or jreilly@theautry.org.

Request for Proxy for Fixed-Price Draw